Job Description

Job Description – Office Support & Administration Coordinator (171483) Experian is an Equal Opportunity Employer Office Support & Administration Coordinator – Job Number: 171483 Description The Office Coordinator has an important role in the daily operation of the Costa Rica site and key functions supporting several processes for Human Resources department and Operations department. Key responsibilities: Support HR in the preparation and consolidation of the monthly payroll including preparing and reviewing all payroll data for every employee and administrating the biweekly payroll process with the 3rd party provider Manage in coordination with HR medical leaves, vacation information, subsidies, general leaves and payroll reports Local needs procurement process owner, including requesting quotes from potential providers for different services and products, and making sure that proper purchase approval controls are in place to reduce financial risk Vendor relations and negotiation Provide general administrative support to office operations leadership including but not limited to expense report preparation, office supply coordination, travel coordination Employee engagement coordination, including being part of the engagement team and supporting the coordination and organization of site activities and events Help plan and implement logistics for team building and all activities including transportation, meals, and overall event coordination. Visitor Affairs – help coordinate and implement special visitor agenda’s meeting coordination, transportation and all other logistics requirements Award and rewards program coordinator Oversee logistical onboarding of new employees. Create new employee access requests, process hardware/ software request forms, and grant system access Generate all necessary forms to request required assets for all new hires and keep records of each asset Update local employee databases for new employees and employee exits and track attendance incidents in the employee master file, update all key information in the employee master file including contact information, work from home documentation and schedules Maintain and file employee files and HR information Serve as single point of contact for all purchases and facilities needs Aid HR with recruiting appointment and interview coordination Parking and transportation coordination Facilities coordination and maintenance Knowledge, Experience & Qualifications 100% fluency in English (required) Intermediate to advanced Excel knowledge (required) University degree in business administration, HR , project management or related field (started not completed) Driver’s license (optional preferred) MS Office tools Competencies and skills: Ability to maintain strict confidentiality Communicates Effectively Action Oriented Drives Quality Results Resourcefulness Plans and Aligns Drives Engagement Manages Complexity Job : Administration & Office Support Primary Location : Costa Rica-Heredia-Heredia Schedule : Full-time Job Posting : 09/11/2017, 3:49:00 PM Organization : CCM Equal Employment Opportunity Statement It is the policy of Experian to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, national origin, age, disability, marital status, medical condition, pregnancy, disability, veteran status, sexual orientation, gender expression or identity, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting and/or recruitment advertising and selection for hire. As part of the company’s equal employment opportunity and affirmative action policy, Experian will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities. Experian is committed to providing a work environment free from discrimination and harassment, and where Experian applicants and employees are treated with respect and dignity. This policy is in accordance with State and Federal laws and reaffirms our company’s continuing commitment to both the spirit and intent of Equal Employment Opportunity laws and policies. Reasonable Accommodation Experian provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request in order to express interest in a position by e-mailing: talentacquisitonops@experian.com or 714-830-5022. Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within Experian will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with Experian.

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