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24 Oct 2017

Office Support & Administration Coordinator – (Heredia, Provincia de Heredia, Costa Rica)


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Job Description

Description The Office Coordinator has an important role in the daily operation of the Costa Rica site and key functions supporting several processes for Human Resources department and Operations department. Key responsibilities: Support HR in the preparation and consolidation of the monthly payroll including preparing and reviewing all payroll data for every employee and administrating the biweekly payroll process with the 3rd party provider Manage in coordination with HR medical leaves, vacation information, subsidies, general leaves and payroll reports Local needs procurement process owner, including requesting quotes from potential providers for different services and products, and making sure that proper purchase approval controls are in place to reduce financial risk Vendor relations and negotiation Provide general administrative support to office operations leadership including but not limited to expense report preparation, office supply coordination, travel coordination Employee engagement coordination, including being part of the engagement team and supporting the coordination and organization of site activities and events Help plan and implement logistics for team building and all activities including transportation, meals, and overall event coordination. Visitor Affairs – help coordinate and implement special visitor agenda’s meeting coordination, transportation and all other logistics requirements Award and rewards program coordinator Oversee logistical onboarding of new employees. Create new employee access requests, process hardware/ software request forms, and grant system access Generate all necessary forms to request required assets for all new hires and keep records of each asset Update local employee databases for new employees and employee exits and track attendance incidents in the employee master file, update all key information in the employee master file including contact information, work from home documentation and schedules Maintain and file employee files and HR information Serve as single point of contact for all purchases and facilities needs Aid HR with recruiting appointment and interview coordination Parking and transportation coordination Facilities coordination and maintenance Knowledge, Experience & Qualifications 100% fluency in English (required) Intermediate to advanced Excel knowledge (required) University degree in business administration, HR , project management or related field (started not completed) Driver’s license (optional preferred) MS Office tools Competencies and skills: Ability to maintain strict confidentiality Communicates Effectively Action Oriented Drives Quality Results Resourcefulness Plans and Aligns Drives Engagement Manages Complexity

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