Job Description

Fast-growing Silicon Valley company is looking for an Executive Assistant. The company has 6 offices on 3 different continents, but the majority of the team works remotely. As an executive assistant, you will provide support and clerical assistance to an executive. You must have experience in managing and scheduling, problem-solving and time management. You must be capable of independently leading a project from start to finish. We offer you a full-time remote job with zero commuting to work; your schedule is flexible — only you control your hours. If you are highly motivated, persistent, independent, adaptable, fast-paced, and a great teammate, we want to hear from you!

You’ll:

1. Provide high-level administrative support to the CEO
2. Handle and solve all daily problems related to business and personal life of the CEO
3. Manage calendar planning and email inbox sorting
4. Coordinate daily task flow
5. Do research and data in management, program development, and allocation of resources
6. Organize and maintain personal and business related documentation and files
7. Keep records and accounts
8. Communicate with team members
9. Handle essential Web research and carry out background research
10. Provide regular milestone reporting
11. Handle sensitive documents in a very confidential manner
12. Do travel arrangements: researching and booking accommodations, flights, and travel itineraries

We’re looking for someone with:

1. Proficiency in spoken and written English
2. Excellent communication skills
3. Responsible working style and outstanding organizational and problem-solving skills
4. Ability to focus on the details and plan
5. Ability to see the big picture
6. Ability to interact clearly via phone and email

Nice to haves:

1. Experience in managing/leading projects/people/teams
2. Demonstrated analytical and critical thinking skills
3. University degree in Management and Administration
4. Ability to absorb, synthesize, categorize, and delegate a lot of information
5. Prior experience at a growth stage Internet/software company

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